In 1996 Congress passed the Health Insurance Portability and Accountability Act (HIPAA).   The purpose of this Act was to improve the efficiency and effectiveness of the healthcare system through the development of established health data standards and requirements for the transmission and storage of electronic health information.

AccuSys's services have been designed to fully comply with HIPAA requirements. HIPAA is the first national regulation on medical privacy and is the most far-reaching federal legislation affecting the use, release, and transmission of medical data.

At AccuSys, we understand that the patient/physician confidentiality is of the utmost importance.  Therefore all transcription related procedures, data storage, voice files, and record management systems meet or exceed HIPAA regulations.

AccuSys is committed to providing solutions that are compliant with all applicable laws and regulations.

Safeguarding your protected health information

As a business associate, here are just a few of the measures AccuSys has in place to protect the confidentiality, integrity, and availability of protected health information:

• Client related documents are sent to and from computers using a minimum of 128-bit SSL encryption.
• Technical evalations are performed on a routine basis to make sure all systems meet or exceed specified security requirements.

• All persons, administrators, and transcriptionists who have access to any sensitive information, patient records, or voice files have the appropriate clearances and have signed confidentiality agreements, and are subject to immediate dismissal and may be prosecute by all government laws available if found in violation.
• No hard copy documents are disposed off without first shredding documents.
• The files and directories are created on computers in such a way as to prevent unauthorized viewing, deleting, or copying.
• Firewall and antiviruses softwares are utilized on all of our computers and virus definitions are updated frequently.  

• Security measures to assure that the physical plants at our corporate office and all of our transcription centers are protected from unauthorized individuals.
• Restricting who can access information by utilizing user IDs and passwords; and changing passwords regularly.
• Requiring employees and vendors to sign annual confidentiality agreements and providing employees ongoing training on privacy and security issues.
• A comprehensive data back up and storage plan.
• Firewalls to protect against intrusions so that information cannot be altered or destroyed.  

If you would like more information about our compliance programs, please contact us at